Setting Up a Freelance Contract

Having a contract isn’t about protecting yourself from worst-case scenarios. It’s about setting clear expectations so both sides know what’s happening, when, and why. A well-written freelance contract can save you time, prevent misunderstandings, and create a smoother working relationship from day one.

This guide covers what to include in your contract, how to communicate it professionally, and where to find templates that don’t read like a lawyer wrote them in 1982.

1. Why You Need a Contract (Even for Small Jobs)

Many freelancers skip contracts early on, especially for short-term gigs. But even a two-day project can go sideways if expectations aren’t clearly stated. A contract sets the foundation for how the project will run, how you’ll be paid, and how to handle any changes along the way.

It doesn’t have to be long or intimidating. A one-page agreement with the right details is enough to give both you and your client peace of mind.

2. What to Include in Every Contract

At a minimum, your contract should include:

• Project Scope: What’s included and what’s not

• Timeline: Key dates, deadlines, or phases

• Payment Terms: Rate, payment schedule, late fees, and refund policy if applicable

• Revisions: How many rounds are included and how additional ones are handled

• Communication: How and when you’ll stay in touch (email, Zoom, Slack, etc.)

• Cancellation Terms: What happens if the project is paused or canceled

• Ownership and Usage: Who owns the work and when rights transfer (usually after full payment)

Tip: Avoid vague phrases like “as needed” or “to be discussed.” Clarity is your best protection.

3. How to Present Your Contract Professionally

When sending your contract, keep it simple and professional. Use plain language in your email or message:

“Hi [Client Name],

Attached is a simple agreement that outlines the project scope, timeline, and payment terms. Feel free to review and let me know if you have any questions. Once signed, I’ll schedule the project and get started.”

Use a digital signing tool like HelloSign or Bonsai to make it easy for both parties to sign without printing or scanning.

4. Handling Pushback or “Handshake Clients”

If a client resists signing a contract, it’s usually a red flag. Still, you can offer flexibility:

• Propose a short-form version that covers just the basics

• Use email confirmation with clear bullet points as a minimum

• Explain that this helps protect both parties, not just you

Professional clients will respect that you have a process. If someone refuses to agree to written terms, think carefully before moving forward.

5. Where to Find Good Freelance Contract Templates

You don’t need to start from scratch. There are plenty of free, freelancer-tested templates that cover the basics:

• AND.CO’s Free Freelance Contract

• Bonsai Contract Templates

• Millo’s Freelance Agreement Examples

Customize any template to fit your services and tone. The goal is to make it clear, fair, and easy to understand.

6. Update Your Contract as You Grow

As your services evolve, your contract should too. Revisit your template every few months and ask:

• Have you added new services?

• Are there recurring client issues you want to prevent?

• Have your rates or timelines changed?

Treat your contract like a living document. It should grow with your business.

Final Thoughts

A freelance contract doesn’t need to be complicated to be effective. Keep it clear, include the essentials, and use it as a tool to set expectations from day one. The right contract doesn’t just protect you, it makes you look like a pro.